The accounting industry faces many challenges today, many of those challenges center around security and the risk of unwanted disclosers of sensitive and confidential information. As any good accountant would tell you we are entrusted with hundreds if not thousands of confidential financial documents on a daily basis. Honestly you wouldn’t believe the stuff I see, everything from medical records, divorce decrees, death certificates and other legal documents disclosing who gets what in an inheritance or business disagreement. Just when you think you know someone, trust me follow the money and it might surprise you. To summarize my point, the key to providing great client service is to provide a service that meets the mobile needs of your client while remaining easy to use, convenient and secure while also making your life a little easier. Overall, social media is here to stay so deal with it! The best way to manage this emerging issue is to develop a plan to monitor, control and secure such data in order to mitigate the risk associated with it. Sounds simple enough right? Now the hard part, what next?
Ok, so now what can you disclose, what’s legal and can you define grey area? Good question! The funny part is our regulators seem to be debating the same question. In an attempt to fill the void, our laws and statutory regulations continue to evolve but they only seem to be creating more questions than answers. A great example of how the industry is changing is a legal case involving Netflix. Netflix stirred controversy with the SEC’s regulatory agency when CEO Reed Hastings disclosed on Facebook that “viewing on Netflix’s streaming service had exceeded 1 billion hours for the first time” in June 2013. (see Bloomberg article below) This short and simple expression was immediately picked up and scrutinized by the SEC regulatory agency. Who knew Netflix could be so controversial? The end result was a social outcry and eventually the SEC reversed course and instead issued additional guidance letting companies use social media to communicate financial information, although limited. Many investors were upset at this ruling as they were concerned about the additional risk shareholders would face with information disclosed in such a way.
For further information, check out a great article on the subject at: http://www.bloomberg.com/news/2013-04-11/netflix-lists-facebook-twitter-as-media-sources-for-disclosures.html
The next big issue facing accounting firms today is maintaining a great public image. As I have been told again and again, what is said among others reflects upon the firm and impacts future growth. I know last year our firm did a virtual sweep of the office and Googled several random employees to inspect their “social presence”. Scary right, whew glad I passed that test! The firm was simply trying to figure out how it wanted to expand and transform itself into a social super power but for the young staffers it was a real wake up call to remove any pictures of crazy all-nighters or weird off-color postings, not that I had any of course.
Bring in the storm troopers! Ahh the IT guy (or girl) how could we live without them! They remind me of the old song from that movie, what was that… oh yea Ghost Busters. Ok sing it with me, “who ya going to call when the world gets crazy”? The IT guy that’s who! Ok, kidding aside the security aspect of keeping millions of financial documents safe is actually quite a feat. Not only does it require constant maintenance from the trusty tech people but it cuts deep into the budget as well. Having backups are essential for peace of mind and it is truly scary to think that one click could potentially wipe out a years’ worth of work. That reminds me when was the last time you backed up your documents?
The life blood of an auditor their constant companion and travel buddy is by far the lonely computer. I marvel at how life was possible without a laptop. Believe me I have heard many war stories from the more “seasoned” players about the finer points of a good wheelie cart and/or quality bag that can handle such weight. As the story goes before the age of mobile computers, with their glorious virtual files, the new staff or those with the lowest street cred were stuck hauling the luggage… ahem I mean files. Every time I hear the tale, I am reminded again of my appreciation and fondness for my ever ready companion the mobile computer and amazing iPhone. With the birth of the digital age, the accounting industry has changed drastically and in my opinion for the better. A single accountant can now go to a job site, scan or swap hundreds of files digitally and complete a mountain of work in less time than you can say, Wow look at that amazing accountant! The market is filled with various applications and software that promises to increase efficiency and improve client relations all in an attempt to create the world’s best super accountant. I for one cannot determine if the world is ready for the next super hero but I know my firm would be lost without our Citrix applications.
Citrix, the greatest mobile cloud computing application since sliced bread. Well maybe not the absolute greatest but Citrix is not only an application; it is a gateway into accessing additional information. In a way Citrix allows the user to remotely access any desktop or server while providing a secure encrypted world to hold it. I know I know, cloud computing has been around for a several years but lately it has truly blossomed into an amazing world just waiting to be used. Citrix allows our staff to log into their email, calendar, regulatory software, and virtual filing systems all from the comfort of their mobile laptop computer. On the backend our IT folks love it because it provides a secure method to hold our sensitive financial data. This way if our laptop is ever lost or stolen all the files remain safe and sound on the server where only authorized users can access them. One of the features I truly enjoy is the ability to run multiple platforms on one machine. Now when I have my laptop open in the field, not only can I open the server and access my remote files but I can open more than one instance and have multiple file years open at the same time while running virtual email and scanning documents hurray! Now are you ready to go mobile?